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that is defined in the Template one configuration. Individual allows you to set a special image just for this page. Choosing Disable will result in no image being displayed in the document. Image Uri and Image Link: These are only enabled if Show Head Image is set to Individual. In this case, you can choose which image (Image Uri) to display and provide a link (Image Link) that will load when an end user clicks on the image. Show Head Navigation and Show Navigation Tree: These both have the same set of radio boxes, Default, Enable, and Disable. They determine whether the main navigation (Show Head Navigation) and the context-sensitive navigation tree (Show Navigation Tree) will be displayed. If these are set to Default, then the Template one settings for the site (or microsite) will be used. Element Left and Element Right: These are used to add other files as content in the left and right sides of the page. Center Layout and Right Layout: These can be used to add dynamically generated lists to the center and right-hand sides of the page. Structured Content types (events and news, for example) are used to populate the list. For example, if you have several event items (one of the built-in Structured Content subtypes), then you can display the latest five in the right-hand column by selecting List of five latest events from the Right Layout drop-down list. Configuration path for templates: This determines which Template one configuration should be used for the page. If this is blank (the default), OpenCms will search the parent folder, then the grandparent folder, and so on, until it finds a configuration or arrives at the site folder (in which case it uses the site configuration). Once you have set the desired properties, click Finish to save the properties and return to the explorer view. Editing a File You should now be back in the explorer view in the playground folder. You will see one file in the directory index.html. The explorer view looks something like this: The first icon indicates what type of file this is (page an HTML document that uses a template). The lock icon indicates that the file is locked if the lock is open, you own it, and if it is closed, another user owns it. The little red flag indicates that this resource has
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The first item on the Create new page dialog is the Name text field. This is for the new index page’s file name. It is automatically set to index.html, which is what we want. The Template drop-down list contains the names of OpenCms templates. We will leave this set to the default, -OpenCms Template one. This will use the site (or microsite) properties to determine which template should be applied to the content of the index.html file. What is a template? When you create a new page in OpenCms, you only need to create the basic text. The header, footer, and navigation (as well as formatting information) are stored separately in template files. OpenCms automatically builds the entire document by “applying” the template to your page and creating a completely formatted document. The Copy body from drop-down list allows us to select the basic page layout from pre-defined formats (in the form of HTML code snippets). While it is possible to create your own (arbitrarily complex) HTML snippets, the default formats provide several common layouts. For now, we’ll use the default 1 column, 1 row layout. At the bottom of the form is a checkbox labeled Edit properties of the new file. If you leave it checked, then clicking Continue will take you to properties editor. Usually, you will want to leave it checked, as there are a few properties, such as title and description, that almost always need to be set. Setting the Page’s Properties There are sixteen fields on this page: Title: This is for a user-friendly title (as opposed to the Name field on the last form, which specifies the file name). The page template will automatically put this title at the top of the document. Description: This field is used to provide a human-readable summary of the page’s contents. Add to navigation: This works in the same way as for the properties of a folder. (We don’t need to include the index.html file in navigation since we have already included the folder in navigation and both URLs will load the same content, so we will leave this box unchecked.) Show in Head Navigation: If this is checked, then the title of the page will appear in the main site navigation as well as in the regular context navigation. Show Head Image: This determines which image is shown in the header section of the document when it is displayed. There are three radio buttons from which to choose: Default, Individual, and Disable. Default uses the image
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The first property is Title. A folder title differs from a folder name. While the name is used as a part of the path in the VFS (and in OpenCms URLs), the title is used in user-friendly displays. The Add to navigation checkbox determines whether the folder should be included in automatically generated navigation menus. For this folder, we want to leave it checked. Note that if you uncheck it, the next two fields will become inactive and you will not be able to edit them. In OpenCms 6.0, the Text in navigation text field and the Insert after drop-down list have a gray background. This does not mean that the forms are deactivated. They are still active, and you may edit them. Like the Title text field, the Text in navigation text field is used to generate user-friendly interfaces. Specifically, OpenCms uses navigation text when it dynamically generates navigation. Why have the Text in navigation field when we already have Title? Because items in the navigation menu tend to be short (to conserve space), while titles are often longer and more descriptive. The Insert after drop-down list determines where in the navigation this item will appear. You can set it to place the new folder immediately after one of the existing navigational items, or you can set it to appear at the beginning or end. For now, we’ll leave this at the default. We left the Create index file in new folder box checked when we created the folder, so clicking Finish will run the Create new page wizard in order to create an index file in our playground folder. It is good practice to always create an index page for a new folder. It prevents visitors from getting errors or directory listings when trying to load the folder. Creating a Page Since we left the Create index file in new folder box checked when we created the folder, clicking Finish takes us to the Create new page wizard to create an index file for our playground folder:
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The name should contain only letters, numbers, dashes, and underscores. Since this is just an area for us to play around, let’s name this folder playground. This will become the folder’s name in the VFS. There are two checkboxes on the Create a new folder form. The first is called Edit properties of the new folder. If this is checked, you will have the opportunity to edit additional folder properties. (In a moment, we will look at the Edit properties screen.) If the second checkbox, Create index file in new folder, is checked, OpenCms will automatically create a new index page for the folder, and you will be prompted to edit the properties for this page. It is good practice to always create an index page for a new folder (even if it is blank), since it prevents visitors from getting errors or directory listings when trying to load the folder. It is therefore generally a good idea to leave this box checked. Now click the Next button to create the folder. Setting the Folder’s Properties Since we left the Edit properties box checked on the last screen, we will be prompted to edit the folder’s properties:
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File Types The first step in creating a new file is to choose the file type. The following file types are listed by default on the first screen of the file creation wizard: Folder works just like a folder in the file system. Extended Folder is a variation on the regular Folder type. It adds additional features to a folder. There are half a dozen types of extended folder, ranging from Image Gallery to Microsite. If you choose Extended Folder, you will be prompted to choose which of these extended types you want. Structured Content is used for creating documents that have specialized fields or specialized content. For example, an event might have specialized fields that normal pages would not have, such as time, a location, and registration information. As with Extended Folder, if you select this type, you will have to select an extended type as well. Page is an HTML document that can be edited in the WYSIWYG editor. We will create one of these soon. Text (called plain text elsewhere in the Workplace) is a generic type for any text-only content. While it is usually used to store formatted text-only documents like a “read me” file, it may sometimes be used to store data for a program. JSP is used to create dynamic content written as a Java Server Page (JSP). External Link creates a pointer from this location to a document outside of OpenCms. You will need to supply a full URL to the external resource (for example, http://www.packtpub.com/). Sibling will create a new sibling copy of an already existing file. As we saw earlier, the “sibling” relationship provides a way to group files together. Upload new file provides a method for selecting a file (which can be of almost any type, including images, text, or binary files) on your own machine and loading it into the CMS, creating a new file in the VFS. In earlier versions of OpenCms, there was also an XML Template type. As of version 6, OpenCms no longer uses XML templates. If you need XML template support, you will need to install the OpenCms Legacy module. Creating a Folder We will start by creating a new folder, or directory, so you should leave the Folder icon checked and click the Continue button. You will then get the Create a new folder dialog, which is used to set the new folder’s properties. We will need to give the folder a name.
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To start, let’s create a working area in which we can do some experimenting. All content should be placed inside a site folder (and not in the VFS root folder). So the first thing to do is choose /sites/default from the Site drop-down list in the toolbar. The Location bar should now show that the path is /, which indicates that you are in the base directory of the /sites/default folder. The Location bar always shows the path relative to the current site. So the path / in the location bar does not refer to the root of the VFS unless the Site drop-down list is also set to /. When Site is set to /sites/default, then the value / in the Location bar refers to the directory /sites/default. If you are not already in the root folder of the default site (that is, if the Location is not /), click on the /sites/default/ icon in the left-hand file-tree pane. This will take you to the root folder for the default site. The central pane of the explorer should now show a couple of folders and the index.jsp file. We now see how to create files and folders. Creating a File To create a file, click on the magic wand icon: This will open a file creation wizard:
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there are tools in the Administrator view that are much better suited to the job. We will look at galleries at the end of this chapter. handler: Under certain circumstances, OpenCms executes different handlers. Supporting files for these handlers are stored in the handler directory. For example, error pages are stored in the /system/handler/ contents folder. login: The login folder contains files for managing user logins (typically the login screen for the OpenCms Workplace). lost-found: If a page should become “lost” in the VFS, and its location cannot be determined for some reason, then it will be placed in the /system/lost-found folder. This is similar to the concept of the lost+found/ folder typical in Linux file systems. modules: The modules folder is where new OpenCms modules are placed when they are installed. Modules are used to extend the basic function of OpenCms. For example, help text is packaged in a module, as are functional add-ons such as calendar widgets, search engines, and guest books. In Chapter 4, we will look at modules in more depth. shared: The next subfolder, shared, contains a couple of templates that are shared by many resources across multiple sites. workplace: This final folder contains all of the files templates, images, and content that make up the very Workplace itself. Developers can customize the Workplace (through the Workplace) by modifying these files. As you may have guessed, editing these files can be dangerous, and mistakes can lead to disaster. If you decide to edit these files, do so on an installation that does not contain important data. The contents of the root folder are usually only used for administration and development purposes. Most content editors will never need to work directly in the root folder (or in the /channels or /system subfolders). Content should be restricted to subfolders of the /sites folder. Now that we have examined the main root folder, we will go back to the /sites/default folder (use the Site drop-down list in the toolbar) and continue working from there. Creating and Editing Content Thus far, we’ve examined how to navigate through the VFS using the explorer view. Now that we are comfortable with the navigation, it is time to create and edit some content.
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Do not delete any of these three folders. Doing so can cause serious damage to OpenCms, even rendering it unusable. Also, you should not create additional folders or files in this directory unless you know what you are doing. The Channels Folder The /channels folder is for storing information about OpenCms channels. Channels are an advanced feature used for organizing content. Because the use of channels requires some custom software development, channels are not covered in any detail in this book. The Sites Folder The /sites folder contains a separate subdirectory for each site that is to be served by this instance of OpenCms. A site is an organizational unit in OpenCms. Usually, each site is considered to be a stand-alone unit (that is, not reliant on other sites), and will have its own domain name (e.g. http://mysite.example.com), as well as its own set of editors or content owners. Content should only go inside of a subfolder in the /sites directory. Usually, this means that content should only go inside of the /sites/default folder, unless you are hosting multiple sites on your OpenCms server. Content should absolutely never be placed in the root folder, or in the channels/ or system/ folders. Doing so can result in unexpected behavior, and in some cases can compromise the security of your system. Items in the /sites/default folder are published to the root of the OpenCms URL. For instance, a file named foo.txt in the default site folder would be published to http://localhost:8080/opencms/opencms/foo.txt. As another example, the /sites/default/release folder contains OpenCms release notes. If you point your browser to http://localhost:8080/opencms/opencms/release/ you can access the release notes. The System Folder The /system folder contains items that are functionally important for OpenCms, and each of its subfolders has a particular function. galleries: This folder contains shared resources (such as images or commonly-used fragments of HTML). These are grouped together into galleries. Each of the galleries is stored in a subfolder of the /system/ galleries folder. While it is possible to maintain the galleries by working directly with these subfolders,
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Properties gives you access to data about the document for example title, keywords, position in the navigation. We will look at these properties in Chapter 4. If a file is locked by another user, you will only have read-access to the properties. If you own the lock or if the file is not locked, you can edit the properties. Some of these options will not be available for some types of file. For example, only a few options are available for links. Also, when a file is locked, only a few options (such as Steal lock, Show siblings, and Properties) are available for its siblings (which will also be locked). Exploring the VFS You may notice that you cannot go from /sites/default to /sites in other words, you cannot traverse up the hierarchy beyond the level at which you began. The Level Up button is grayed out and inactive, and the file tree display shows /sites/default as the top of the tree. This feature is designed to prevent editors from accidentally getting outside of the location where their content belongs. Unless an administrator has configured your account otherwise, you can move to a higher level of the VFS file tree by changing sites. The Root Folder At the top of hierarchy is the root folder. To get to this folder, you must choose the path / (a single slash) from the Site drop-down list in the toolbar. The root folder looks like this: The root folder is the base of the Virtual File system so that, when you publish the Offline project, you are publishing everything inside the root folder (including all of the contents of the /sites folder). There are three folders inside the root folder: /channels, /sites, and /system. Each of these folders has a special purpose.
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Delete removes the file. Note that it will still be visible with a strike-through mark until it is published (which will remove it from both the Online and Offline projects). Touch changes the time stamp on the file, effectively marking the file as modified. The next time the project is published (moved to the Online project where site visitors can see it), this file will be re-copied to the Online project. Undo changes rolls back to the previous published version of the file. This option is only available on files you have modified since the last time you published. Show Siblings displays all the files that are declared siblings of the currently selected file. Note that when a file is locked, all of its siblings are also locked, and by default, when a file is published, all its siblings are published too. Permissions changes the access controls for the file. You can determine who has permission to do what (read, write, control, direct publish, view) the file. You can set these permissions for groups and particular users, allowing you to set fine-grained permissions on your files. There is one extra checkbox in the Change permissions window: Internal use only. This is for pages that are used only in the Workplace, and should not be published. Managing permissions is discussed more in Chapter 4. Secure/Export provides access to security and export settings. You can determine whether or not a file is internal (see above), and whether or not a file should be exported when published or requested. Change type allows you to change the type of the file. For example, you may want to change the file from a plain Text type to a JSP type. Use this with caution changing a type will not alter the content of the file; it will only alter how the file is treated by OpenCms. For example, changing from type Text to type JSP will not change the contents of the text file into JSP code. Change navigation changes the way the file appears in the site navigation in the published website. OpenCms builds the navigation (menus and breadcrumb trails) automatically. When you create a new file, you may choose to include it in navigation, which is built dynamically for each directory. This option allows you to change the navigation settings created along with the file. Edit controlcode provides direct access to the XML format in which the file is stored. This feature can be useful for troubleshooting. History shows all the changes that have been made to a particular file, and allows you to roll back to any earlier version of the document in the repository. Using this option, you can see how many times the file has been published and what has changed. As of OpenCms 6.2, you can even compare two versions and get a line-by-line analysis of the changes.
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