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This screen displays detailed information about the user (including, if you scroll to the bottom, information about the groups to which this user belongs). There are three buttons in the User Actions section at the top of the screen. The Edit User button loads the editing screen, which is identical to the New User screen examined above. The Delete User screen will delete the user from OpenCms (prompting you for confirmation first) and return you to the main Account Management screen. Clicking the Edit Groups of the User button will bring up a screen for assigning the user to one or more groups. At the top, there is the Identification section for basic information about the current user (matt in this case). On the lower left, the User Groups section displays information about which groups the user is already a member of. By default, a user does not belong to any groups. On the lower right, the Available Groups section shows information about all of groups on the system, with each group having its own row. If the first item in the row is an icon of two cartoon people, then the user can be added to that group. You can add the user to a group by clicking the blue circle with the white plus sign in the center, or you can add the user to multiple groups by checking all of the desired checkboxes in the last column and clicking the button in the upper-right corner of the box a green circle containing a white plus sign with the label Add. Usually, all active users should belong to the group Users.
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If a user whose account has been disabled attempts to log in, she or he will be notified that the account has been disabled and will be instructed to contact the administrator. Clicking on the Ok button at the bottom of the screenshot shown on the previous page will check the information you entered, create the user, and load the User Overview screen.
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Clicking on the New User button will load a form for creating a new user. As we have seen in previous forms, the labels for optional fields are in italics and to add information to these fields, you will first have to click on the green plus, +, sign. All other fields are mandatory. The Login name text field is for the user ID that the user will type when logging in. The login name cannot have spaces or special characters. The Last name, First name, and Email text fields are all required and are used by OpenCms in a number of places. For example, the email address is used in workflow to send notifications to a user about the state of her or his assigned content. All the information in the Address section is optional, but it can be useful where users are geographically dispersed. In the Authentication section at the bottom, you can specify whether this new user is enabled. If the Enabled checkbox is checked and a value is set in the Password and Password Confirmation text fields, then the new user will be able to log in. However, if the Enabled checkbox is unchecked, the user will not be allowed to log in to OpenCms. This provides OpenCms administrators with the ability to disable certain accounts (either temporarily or permanently) without having to delete the account altogether.
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4. Users: This group is for all non-administrator users that use the Workplace (members of the group Projectmanagers are automatically members of the Users group, too). Now that we have a basic idea of the role each of these three concepts play in OpenCms, it is time to look at the administration tools in the Account Management screen. User Management The first button in the Account Tools section of the Account Management screen is User Management. Clicking on this button will enable you to view, add, modify, and delete users. At the top of the User Management screen, there is one button, New User. The bottom portion of the screen is composed of the User Accounts list, which contains basic information about all the users in this instance of OpenCms.
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Finally, there is the Guest user. Anyone who is not logged in is treated as the Guest user. The Guest user does not have any special privileges in OpenCms, nor can it log in (since it has no password). The Guest user cannot access the Workplace. However, it can view published pages with public permissions. It is often desirable to have site visitors who must login in order to see certain “members only” content, but who cannot access the OpenCms Workplace. OpenCms treats these visitors as a special type of user: webusers. Webusers have logins and passwords (and other membership data), but still cannot access the OpenCms Workplace. Using OpenCms’s access control mechanisms, you can configure certain sections of the published website to be accessible only to logged in webusers. Webusers are a special type of user, and they share some of the features of a regular user account. For that reason, you cannot be logged in simultaneously (in the same browser) as both a user and a webuser. By default, no webusers are configured. Furthermore, simply creating webusers will not automatically give you all of the features of membership-driven site. You will need to set up members-only areas of the site and also create a process for handling webusers. If you want visitors to create their own accounts, you will also have to create the necessary forms for that (which may involved some JSP programming). Users and webusers can belong to groups. A group is an organizational unit used to provide additional classification and functionality to a collection of users. For example, a content development team may have its own group, and each of the editors and writers that are part of that team will be in that group. Permissions to the files for which this team is responsible may then be set according to group, rather than by individual user ID. Access to edit or publish that team’s content can be restricted to all users who are part of that team’s group. By default, there are four groups: 1. Administrators: This group is for users that are responsible for overseeing the operation of the OpenCms server. By default, the Admin user is a member of this group. 2. Guests: This group is for users who do not log in to the OpenCms workplace. By default, both the Guest and Export users are members of this group. 3. Projectmanagers: This group is reserved for users who will act as project managers in OpenCms. They will be responsible, for example, for publishing projects, creating new tasks, and overseeing the creation of new content. By default, there are no users in this group.
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Buttons with the light bulb icon will, when clicked, display information about all of the rows in the table. In this case, clicking the Resources icon will show and hide resource information for all projects, regardless of which ones are selected. The icon labeled Unlock is used for unlocking all of the checked projects. This provides a quick way of unlocking numerous projects. Likewise, the Delete icon deletes all the checked projects. Accounts Until now, we’ve done all of our work with only a few built-in users and groups. Obviously, having only a few generic user accounts and groups would be an inconvenience, to say the least, in a real-life situation. The Account Management screen provides tools for creating and managing users and groups. There are three buttons in the Account Tools section of the Account Management screen: User Management, Group Management, and Webuser Management. We will look at each of these in turn. But first, I will provide a brief overview of how users, groups, and webusers are used by OpenCms. Users, Webusers, and Groups The term user refers to user accounts in OpenCms that can access the OpenCms Workplace. A user has a login and password. Writers, editors, managers, system administrators, and OpenCms developers are all users. There are three built-in users. The first is Admin, which we are already familiar with. This is the administration user for OpenCms. The second built-in user is Export. The Export user is used by OpenCms to control exporting content from the OpenCms VFS into the server’s file system. While you will rarely (if ever) do anything with this user, you should not delete it or disable it, as OpenCms internals rely on it.
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Note that while the project is locked, the publish icon is marked as inactive. A project must be unlocked before it can be published. Clicking the lock icon will unlock the locked resources. You can also unlock one or more projects at a time by checking the box at the end of the desired row or rows and then clicking the icon labeled Unlock located at the upper-right corner of the Projects list. The third icon, a circle made of two blue arrows, is the publishing icon. Clicking it will publish the project. All of the files listed in the View Files for Project screen will be published in the Online project. The pencil icon, the fourth on the list, is for editing the project information. Clicking it will bring up a screen similar to the New Project dialog. Most of the information entered when the project was initially created can be edited here. The fifth icon is a blue and white X. Clicking this will delete the project. The next six columns in the table Name, Description, Owner, Manager Group, User Group, and Creation Date provide information about the project. Most of these fields can be edited by clicking on the pencil icon. Finally, at the end of each row there is a checkbox. These checkboxes are used to select rows for bulk tasks. There are three bulk tasks, two of which are performed on rows that have been checked. Each of these three actions can be performed by clicking on the appropriate icon in the upper-right corner of the Projects list. If the Resources icon (a light bulb) is clicked, then information about which content is associated with this project will be displayed in the table. Clicking the light bulb icon again will hide the information. This task is performed on all rows, not just the checked rows.
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The Project List We will now take a look at the Projects list in the lower half of the Project Management screen. A row exists for each project. At the beginning of each row are five icons. When the book icon is clicked, the View Files for Project screen is loaded. This screen has a list of all the files in the project that have been changed since the project was last published. Clicking on the project’s name (in the Name column of the table) will also display the View Files for Project screen. The second column displays information about locks for the project. If the resources for the project are locked, then a lock icon will be displayed here. For example, if I go to the explorer view and lock the /playground folder, a lock icon will show up in this second column.
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In the Default Settings for new Projects section, you can specify which groups will be selected by default for Manager Group and Users Group. (See the section above for descriptions of these two fields). If the Delete After Publishing box is checked, all new projects will have this box checked by default. In the Settings for Viewing Project Resources section, you can set which types of file will be displayed by default when viewing a project’s files. (To view a project’s files, go to the Project Management menu and click on a project title in the Projects file list.) You may choose to have only new files, only deleted files or only modified files displayed there. The default option, All Changed Files, will display files that have been added, modified, or deleted since the last time. Usually, this is the option you want. Project History The third item in the Project Actions menu is Project History. The Project History screen displays the publishing history of all offline projects (that is, all projects except for the Online project) and provides quick data on which projects were published and when:
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Click on the folder icon to browse the VFS for the right folder: Remember, by default all content goes in the /sites/default folder. In the navigation tree, clicking on the plus/minus (+/-) boxes will expand or collapse a folder. Clicking on the name of a folder will add the folder to the project text input box and expand the folder. For our project, select /sites/default/playground. To add additional directories, click the big green plus sign, +. A new row will appear. You can remove unwanted rows by clicking the red X button. Now that the form is complete, click the Ok button to create the project. This will take us back to the Project Management screen, and the new Playground Project will show up in the list of projects. Before looking in detail at our newly created project, we will briefly look at the other two items in the Project Actions menu. Project Settings The second item in the Project Actions menu of the Project Management screen is Project Settings. The Project Settings screen allows you to configure some of the defaults for project management tools.
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